SANDALL
Board Meeting Minutes
Thursday, February 28, 2008

Location: Seltzer Caplan
750 B St., 21 st Floor
San Diego, CA 92101

Meeting called to order at 11:32am

I. Approval of Minutes of the October, 2007 Board Meeting
Previously approved via e-mail by Board

II. Treasurer's Report
The Bank of America CDs matured. We had two at $5,000 each. BOA was only offering a 2.75% APR on the CDs. Washington Mutual offered an APR of 4.35%. One CD for $7500 was opened at WaMu, the CD matures 8/28/2008. The remaining money from the BOA CDs ($2500) was put into Savings.

Current balances:

Savings balance $3828.97

Checking balance $6454.67

Current membership is up to 117.

There was a disbursement of $13 for Bank of America Service Fees. The savings account should have been linked to the checking account to avoid service fees. However, this was not the case. The bank refuses to waive the fees.

Pat Rusheen recommended that we open a WaMu checking and savings account, so we have all of the SANDALL money at one bank. Leigh stated that due to the PayPal situation with SCALL we would have to wait at least two months before closing the BOA accounts. PayPal was used for the Joint Institute with SCALL. SCALL was not able to get their money from PayPal because it was linked to SANDALL's checking account. So we have to wait for the money to be pulled from the PayPal account and send it to SCALL. We are waiting for the full amount owed to SCALL, so we can send one check to SCALL from the PayPal account and then we can close the BOA accounts that PayPal is linked to.

Motion made to open a Checking and Savings account at Washington Mutual and close the Bank of America Checking and Savings when the PayPal money clears.

Motion approved.

III. Old Business

A. Updating of website by Sheila Corman
Sheila integrated the membership information from Leigh Inman and Carol Hyne into one master list. Carol has updated the website to reflect the new information and the Committee members and Chairs have also been updated.

C. Membership directory by Leigh Inman
The Metropolitan News Company will print our directory free of charge. Cover photo was donated by Neil Corman. SANDALL's Policies and Bylaws will be included in the directory. Current Policies and Bylaws are posted on the website.

D. Program committee report on past events by Pat Rusheen
Fall Institute on 9/14/07 was well attended with approx. 60 people participating. This was a very successful event and a great opportunity to network with other librarians in the community. SCALL also participated. Several non-law librarians attended the Fall Institute.

Holiday Party 12/13/07, well received, good attendance numbers.

Brown Bag on 1/23/08 by Betsy Chesler on PubMed database.

Brown Bag on 2/25/08 by Pearl Harbor Survivor.

V. New Business

A. Upcoming programs

1. March Brown Bag
Scheduled for 3/11/08 on "PreCYdent: Milestones and Challenges" by Thomas Smith at USD.

2. April ½ Day Workshop
Date to be confirmed, will be Downtown at 401 W. A Street. Two speakers confirmed, FBI Agent Lamont Stiller on Identity Theft, and James Strickland Private Investigator to speak on people finding and searching criminal databases. Third speaker slot is still open.

10K Wizard wanted to do a demonstration of their product at the Workshop. They will provide lunch and do the demonstration during lunch. Pat plans on offering the Workshop for free, people can stay for lunch and watch the 10K Wizard demonstration if they want to. Attendees will need to pay for parking, it will not be provided by SANDALL. Pat is looking for another vendor to sponsor/provide beverages and goodies, and perhaps breakfast.

3. May Brown Bag?
We already have 3 Brown Bags, the Workshop and the Fall Institute. Another Brown Bag is not needed.

4. Spring Social
The venue and time is not set. The silent auctions seemed to go well last year and we raised money for grants. Discussion on day/time - general consensus is that a Saturday event around lunch will be best. It was determined that the Saturday between Mother's day and Memorial Day would be a good date (May 17 th ). We will continue to have a Potluck and Silent Auction. There will still be a small fee to attend with a "dish to pass". SANDALL will provide beverages and paper products.

Pat will send out an e-mail reminder for people to volunteer to help at the Spring Social and for donations to auction.

The PR committee will work on a flier for Spring social.

5. June Annual Meeting
The Annual meeting will be scheduled around June 19-20 th . CEB has graciously agreed to sponsor lunch.

B. Committee chair reports

Archives Committee Report by M argaret McDonald
See attached report.

Constitution & Bylaws Committee Report by John W. Adkins
See attached report.

The Committee is not currently active. It is only active if there are changes recommended by the Board.

There was some discussion by Pat about a potential by-laws change that had been suggested in the past regarding the VP position also being President elect like many of the other chapters do. However, since we have the current position of Past President, it might discourage people for running for the VP position since they would be committed to the Board for 3 years. It was decided by the Board to leave things the way they are now.

There was a discussion about the membership due dates being on a fiscal year and the confusion that it causes especially because the new treasurer takes over about that same time. John Adkins will write proposed changes to By-laws to reflect new membership year as a Calendar year and submit the proposal to the Board for approval.

Employment Committee Report by Ellie Slade
No report was submitted to the Board.

Government Relations Committee Report by Joan Allen-Hart
No report was submitted to the Board.

Grants Committee Report by Arnold Josafat
See attached report.

$0 left remaining to be used for grants this fiscal year.

Membership Committee Report by Leigh Inman
See attached report.

Newsletter Committee Report by Editor Amy Moberly
Editor Amy Moberly attended the meeting and gave the following report:

Our Newsletter is now online, it is much easier to produce. Amy commented that it is also easier to produce without the advertising. We were using advertising to help cover the cost of production and mailing of the print newsletter. Now we do not have those costs. It was agreed by the Board to keep the Newsletter without advertising, for ease and speed.

Older editions of the newsletter have been burned to a CD and put into the archives.

Nominations Committee Report by Betsy Chessler
See attached report.

Programs Committee Report by Patricia Rusheen
See attached report.

Public Relations Committee Report by Victoria Williamson
Victoria Williamson attended the meeting and gave the following report:

Vicky reviewed the By-laws and noticed that the PR Committee does not have a charge/vision statement. She thinks it would be a good idea to have one to guide the PR Committee. The current budget for the PR Committee is $300.

One of the main projects for the PR Committee is to have a table at the AALL conference. Sheila noted that reservations for the AALL table needed to be made in October. It was discussed that we will plan to have a table advertising our Chapter at next year's AALL conference. The PR Committee chair for next year will have to submit a proposal to the Board in early June to get approval and have time to prepare the paperwork to reserve the table.

The PR Committee will have a table at the half-day Workshop this year to promote SANDALL to other local librarians.

Vicky will draft a charge/vision statement for the PR Committee and submit it to the Board for approval. Once approved it will go to the Constitution & Bylaws Committee to be included in the Bylaws.

Web Committee Report by Carol J. Hyne

See attached report.

It was proposed that password protection be implemented on our website to protect the membership directory. Carol recommends that the Membership Committee handle issuing passwords.

Motion was made to password protect the member directory and place the Membership Committee in charge of issuing the password.

Motion approved.

VI. Adjournment
Meeting adjourned at 12:39

Next meeting will be scheduled in early May or early June.

Respectfully submitted,

Gina S. Catalano
SANDALL Secretary
March 12, 2008

Committee Reports Attachment

Archives Committee Report

Midyear 2007/2008

The Committee Chair continues to gather and organize SANDALL materials. Items added to the archives include Board meeting minutes, newsletter issues; grants announcements; hand-outs from brown bag meetings and the Fall Institute; the new SANDALL brochure; holiday party announcement; and various other announcements.

Submitted by Margaret McDonald, University of San Diego Legal Research Center

Chair, SANDALL Archives Committee
Feb. 28, 2008

Constitution & Bylaws Committee Report

Our committee was not called upon to take any actions this year.

For the Committee, John Adkins, Chair

Grants Committee Report

The SANDALL grants committee, comprised of  Arnold Josafat (chair) and Thomas Champagne from Thomas Jefferson School of Law and Bob Richards of Luce Forward, conducted the two activities since January 2008.  First, it provided a $120.00 grant to Valerie Railey, Branch Librarian for the U.S. Courts Library, to attend the AALL/ALLA/BIALL/CALL/ACBD/NZLLA Joint Study Institute in Washington, D.C., from June 25-28, 2008 . Second, the grants committee marketed another grant to financially support the early registration fee (valued at $100.00) for a SANDALL member to attend the 2008 SCALL Institute on March 14 to 15, 2008 in Ventura.  This grant opportunity ended February 25, 2008 and the grants committee nominated a SANDALL member for the executive board to consider.  The grants committee will soon market another opportunity supporting a SANDALL member's early registration for the upcoming 2008 Annual AALL meeting in Portland, Oregon, valued up to $475.00.

Membership Committee Report

SANDALL currently has 117 members, the highest number ever.  The membership directory will be published in March and distributed to members in late March or early April.  Currently we are exploring the possibility of developing a formal welcome packet to send to new members.

Leigh Inman
Membership Committee Chair

Nominations Committee Report

Gina Catalano and Leigh Inman have agreed to be nominated to stay on in their current positions. The committee is still actively seeking nominations for the other positions, with 2 tentative possibilities for President and no one yet for Vice President.

Programs Committee Report

2007-2008 Program Committee Condensed Report to date (as of Feb. 28, 2008)

9/14/07 Fall Institute, "Workplace Victories: Turning Problems into Successes". Special Speaker, AALL President Ann Fessenden.
44 Registrants, 11 Vendor Companies Participating (13 vendors attending) Vendor Donations - $4,250.00 Cost to Program Budget = $678.37

12/13/07 Holiday Party, Town & County Resort
62 Participants
Vendor Donations - $2,150.00 Cost to Programs Budget = $550.44

1/23/08 January Brown Bag, Pubmed in a Nutshell
Held at Morrison & Foerster LLP | 12531 High Bluff Drive, Suite 100
Speaker - Betsy Chessler
12 Attendees
No cost to SANDALL, Beverages provided by host, cookies provided by Pat Rusheen & Elizabeth Osborne (10-K Wizard)

2/26/08 February Brown Bag, Pearl Harbor Survivor
Held at Seltzer Caplan McMahon Vitek, 750 B Street, Suite 2100
Speaker - Al Bodenlos
16 Attendees
Beverages provided by host, Cookies provided by SANDALL - $5.99

Web Committee Report

I will be adding password protection to the membership directory in the next month or so.  Only members will be issued the password.  [This will be the same protection that SCALL is currently using. It is available for free through AALL, our website host.] I will put instructions for requesting the password on the website. 

It makes sense to me that the Membership Committee handle issuing this password as they will have the most current membership information.  They can also incorporate the password request with registration and renewals.  If this is agreeable to the Board I will coordinate details with the Membership Chair.

Carol J. Hyne
Staff Research Librarian
QUALCOMM Library & Information Services