Board Meeting Minutes
December 6, 2006

PRESENT: Joshua Jones, Tiffany O'Neil, Pat Rusheen, Ellie Slade and Brian Williams (via telephone).
LOCATION: Seltzer Caplan McMahon Vitek, 750 B Street, Suite 2100 , San Diego , CA 92101
TIME: 12:40 pm

The meeting was called to order at 12:49 pm.

Treasurer's Report
.  Joshua sent an e-mail enclosing the budget to board members on December 5th.
.  Pat inquired about the possibility of adding more money in the Grants budget. It was felt that $270 was too low. Good to raise amount because education of members is a goal of SANDALL. Motion by Pat to increase Grants budget to $1500. Joshua seconded the motion. All board members concurred.
.  Discussion regarding grants to board members or to members with responsibilities at various meetings or Institutes. Ellie mentioned that NOCALL officers and those with responsibilities were given grants to attend these functions including expenses for hotels. Also raised was whether SANDALL President should automatically get grant to attend AALL. It was mentioned that this should not be automatic as they can always apply plus some members have the possibility of their employer paying their way to such events.
.  Item on budget needs to be removed as it is duplicative. Vendor contributions of $4500 should be omitted.

.  Ellie gives credit to Joshua about the great job he is doing as Treasurer this year.

.  Pat proposes adding another person with signing authority at the bank since Brian is now out of town. Pat will be added to the bank's list of authorized signatures.

.  Checking Account current balance - $10,462.20
.  Savings Account current balance - $10,010.10

Membership Committee

Currently Amy Moberly maintains a separate copy of the membership list and Josh has two separate Word files. In order for a common list to be made an Access database being created by Josh using a mailing list template. Josh has currently entered 75 names. The board hopes to put this database on the website with password protection, allowing limited access for current Board Members only. This database can be integrated with Word, Outlook and Front Page. Carol Hyne should be consulted about the database and it's inclusion on a protected access area of the SANDALL website.

Programs Committee
.  Holiday Party is coming up. Need a headcount of 50 minimum, but we have almost already reached that goal. Currently 48 have confirmed: large groups include 11 from Cal Western, many from Thomas Jefferson. 6:30-7:00 is a no-host reception with appetizers. At 7:00 the main buffet is open. Menu was read by Pat. $200 check needed from Josh for entertainment as well as a check for the Prado (amount unknown at this time) CEB donated $250 for door prizes and centerpieces. Pat will give CEB check for deposit and then Pat will get the $250 to purchase the door prizes such as gift cards and table decorations. $200 will go towards door prizes and $50 will be towards centerpieces. Total of $1250 from vendor sponsors not including the CEB sponsorship. Tickets to even should total around $700. $1500 profit from the Fall Institute was used for party as well as $500 SANDALL contribution. Much Thanks to contributing vendors: Thomson West, Daily Journal Corporation, Legislative Research, Inc., Advanced Information Management and CEB.
.  Upcoming Brown Bags & functions.

--January 11, 2007 at USD-LRC Room 113. Speaker Thomas Smith. Topic: Web of Law.

--January 17th, 2007. New vendor the Corporations Service Company wants to sponsor a luncheon. Venue pending. Each attendee will receive a door prize of a Lexis publication.

--March Brown Bag-We will not have because of SCALL Institute

--April Brown Bag- April Paraprofessional half-day workshop.

--May- Spring Social. Carol Hyne has graciously agreed to have the event in her beautiful backyard in Scripps Ranch. Looking into various caterers including Stir Fresh from Rancho Bernardo. Intend to have a Silent Auction to raise money for grants budget.

--June-Annual Business Meeting

Newsletter

Tiffany O'Neil-Nothing new to report. Amy Moberly is doing a great job.

Employment Committee
Ellie Slade. Ellie spends a lot of time looking for open positions. Most open jobs tend to be in Los Angeles . There are currently three open positions at the County Law Library since the summer. At the Federal Court the position was filed by a woman with a MLS/JD. She started one week ago. City Attorney's office is interviewing, but they have a policy where they must call your current employer. Many people do not like that for confidentiality reasons. Suggestion to speak to office administrators at firms that do not have a library staff in order to market the profession.

New Business
Need to fill open committee chair positions. Keep Holiday party light and fun. Congratulate Sheila Corman on her retirement. Julie Matthews-Webster has given a $100 donation for two members to attend holiday party. Valerie Railey is the only one who applied for this holiday party grant. Motion by Pat Rusheen to give both to Valerie so she could bring the new employee from the US Courts Library. Motion seconded by Tiffany. All in agreement that Valerie should get both tickets.

The next Board Meeting to be announced. Brian Williams to be on vacation from the 10-17th of February.

The meeting adjourned at 1:46 pm.

Respectfully submitted,