SANDALL Fall 2004 Board Meeting
Thomas Jefferson School of Law
Nov. 18, 2004 at 12:00 noon.

I.  Call to order
The Meeting is called to order at 12:00 noon.
In attendance: Valerie Railey, President; Judith Lihosit, Vice President; Ruth Levor, Treasurer; Brian Williams, Secretary.
Absent: Liz Carroll, Past President.

We wish to thank Karla Castetter and Thomas Jefferson School of Law for graciously hosting the Fall 2004 meeting of the SANDALL Board.

II.        Approve minutes from August Board Meeting
The August 18 th , 2004 SANDALL Board Meeting Minutes are officially approved.

III.        Treasurer's Report
SANDALL Fall Workshop member attendance was modest. Please see Treasurer's Report [to be appended to these minutes] for details.

IV.        Business via E-mail - Update Informational -

IV A.        Old Business
The Board fully endorses the legitimacy and efficacy of SANDALL Board business being conducted via email.


IV B.        Research Report of Old Policies & Procedures - Update Informational

TABLED


IV C.        Definition of Student via By-laws Committee Informational ; $15.00 membership / new student membership category Action

Upon further review, the Board [supports] the development of a Student Membership Category parallel to the AALL Student Membership category description: " A student member must be enrolled in a degree program related to law librarianship. Membership in this category is limited to five consecutive years. " (https://secure.aallnet.org/aall_application.asp). The two SANDALL Member Categories will be Student and Regular.

 

IV D.        Webpage redesign - Update Informational  
The Board is uniformly appreciative of the new look and feel of the Web site redesign.

IV E.            Pacific Chapter Joint Reception - Update Informational
There is going to be a Pacific Chapter Joint Reception in San Antonio . Jennifer Berman has formally initiated the process.

The Board returns to the discussion of unused funds from the 2004 AALL Pacific Chapter Joint Reception. It is agreed that the Board will poll the chief donor (West Publishing) whether it wishes a return of left over monies. If West does not wish a return of the remaining funds, the Board will begin the process of determining how we might best apply the balance.

LLOPS (Law librarians of Puget Sound) are organizing the next Pacific Chapter Joint Reception (2005 San Antonio ) in concert with WESTPAC.

IV F.         2005 AALL annual meeting joint chapter reception rotation & schedule Update Informational

[TABLED] ?

IV G. EMAIL BUSINESS - Workshop attendance fees for Program Committee - Update
Prior to the meeting of 18 November 2004, the Board agreed via email that SANDALL Program Committee members need only pay half price to participate in the Fall Workshop.

V.         New Business

V. A.            AALL Chapter Visit - Action
SANDALL has formally requested an AALL "speaker" visit. The Board recommends SANDALL invite Victoria K. Trotta, President of AALL and Associate Dean for Information Technology and the Ross-Blakley Law Library, as speaker. The Board will attempt to schedule President Trotta in conjunction with the 2005 SANDALL Spring Social.

V. B.            SANDALL Membership Directory - Action
The Treasurer has the editing copy of the current Directory in which all membership changes over the past calendar year have been noted. The Treasurer will proceed with the publisher selection process so that an accurate Membership Directory can be made available as soon as possible.

V. C.         SANDALL GRC request for autonomy to draft letters supporting legislation - Action
The Government Relations Committee should enjoy the autonomy to draft and/or respond to calls for SANDALL's formal endorsement of communications relating to government activity of interest to librarianship.

VI.  Odds & Ends
The Joint Institute (SCALL SANDALL NOCALL) is a relatively recent phenomenon. It is suggested that SCALL/NOCALL Board Members may wish to hold the JI in San Diego . The Board discusses polling SANDALL members for interest in voluntary participation if the JI is held in San Diego .

The Board is in agreement that the JI should be a shared sponsorship among the three California Law Library Associations. That is, support in organizing and sponsoring the event should extend to all three organizations, not just the geographically proximate member group. The Board feels strongly that selection of a JI site does not mean programming (etc.) becomes a de facto local issue. San Diego would take the lead, for example, on social organization, if San Diego is the "host" city, but the Joint Institute would remain a joint effort.

If the JI were to be held in San Diego , the San Diego Catamaran Resort Hotel is suggested as one potential site. The Catamaran Resort has sufficient room for the Institute participants and it is an aesthetically appealing resort destination. The projected date for the JI is spring 2006.

VII.   Announcements
The Tea . It is suggested that SANDALL present a "Founders' Tea" to consider past and present member perceptions of, interest in, and commitment to SANDALL. Participants would be (A) SANDALL Founders and (B) All current members (targeting especially the participation/input of members who do not normally participate in member related events). "Founder" may be informally defined as those with pre-chapter experience and first board experience.

Personal contact with Founders' Tea invitees will be appropriate to maximize feedback to the organization. The Board volunteers to contact former members.

The Next Board Meeting .
12 Noon, Jan. 13, 2005, at the University of San Diego Legal Research Center .

VIII.  Adjourn
1:08 pm

Minutes submitted
Brian Williams, Secretary