Board Meeting Minutes

AUGUST 19, 2003

LOCATION: 4TH District, Court of Appeal Conference Room
TIME: 5:00 PM
PRESENT: Liz Carroll, President; Sheila Corman, Secretary; Nanna Frye, Treasurer; Tracey Pardo, Past- President.

The meeting was called to order at 5:06 pm.

1. MINUTES
   Minutes from the May Board meeting and June Business meeting were approved as read.

2. TREASURER'S REPORT
   Nanna reported that as of June 30th, there was $10,054.09 in the savings account and $4,719.05 in the checking account at Mission Federal Credit Union.
   • Checks were written to send NOCALL and SCALL their share of additional income from the Joint Institute. Nanna also asked for reimbursement for postage for mailing of the SANDALL directories and other incidental expenses she has had in taking over as treasurer. The Board approved the reimbursement.
   • Nanna also said she is checking to see if we need to file a tax return and suggested having an audit done every year since we are growing as a chapter. The Board also approved her checking into these two items.

3. OLD BUSINESS
   
   1. A letter was written on June 25th and again on August 18th in support of AB 1095. Sheila said that the state senate passed the bill on August 19th.

   2. The Board decided to table a decision on whether or not to write a letter in support of Senate Constitutional Amendment #1 since not enough is known about it.

   3. Sheila presented samples of several professionally printed newsletters from other chapters and also Amy Moberly's suggestion for using Kinko's to print our newsletter. The Board discussed this idea and decided to pursue professional printing and ask Amy to get some other bids before deciding to use Kinko's. Sheila said she would convey this information to Amy. It was also decided to talk about having an electronic newsletter in the future after seeing what the implications were for our advertisers.

   4. Bylaws. A discussion was begun on the chairing of this committee because of the volatile nature of the subject matter last fiscal year. Liz stated she would look into selecting another chair for this year. The Board decided to have the committee begin its work with updating Article 10 (Voting procedures for changing the bylaws) rather than returning to Article 3 (Membership).

   5. Distribution of the mailing list. The questions arose whether or not we should allow our mailing list to be sold to vendors. After a discussion, Tracey moved that we allow our mailing list to be sold. Nanna seconded the motion and the motion was passed. It was decided to sell the list and labels for $100 per list.

   6. Publicity items for SANDALL. Sushila brought this up in the past that we should think about having shirts, hats, etc. with our chapter name to sell at events such as the Joint Institute. We should also think about having a brochure to give away. It was suggested that the Board should form a Public Relations Committee to handle this. After checking the Bylaws about setting up new committees, the Board voted to establish a Public Relations Committee for the chapter. As President, Liz would find a chair and members for this function.

4. New Business
   
   1. AALL Meeting. A discussion followed of some of the topics at the AALL conference. One item that Liz said was emphasized at the chapters meeting was the content of the President's column in the newsletters and the role of the president. AALL did not like columns that were ephemeral in nature. Liz said the leadership conference was very good.

      An idea to have a public library outreach program was suggested. There would be a fee for the workshop. Sheila said that the County Law Library is doing this under a LSTA grant for no charge. She suggested targeting special librarians instead for the program.

      Also, the idea for a chapter visit from one of the Board members came up. We are scheduled for a President's visit in 2004-2005. The Board decided to wait until 2004-2005 to have the President visit and skip the Board member this year.

   2. Proposal for pro bono legal research service. It was suggested by Ruth Levor. The Board decided to ask her to "flesh" out the suggestion more and be more specific before we consider it.

   3. Proposal for outreach to library schools. Liz said she would contact San Jose State-Fullerton about the project and also talk with Fay Henexon who designed a program for library schools. The problem is that there really is not a program in San Diego. It was suggested to add a link on our website for possible recruitment and funneling student internships through us. We would need to find someone to coordinate this.

   4. Letter to Department of Homeland Security. The Board decided not to write a letter.

   5. Report on workshop and future SANDALL Brown Bag meetings. The first brown bag is tentatively set up September 11th with Judge Howatt discussing San Diego legal history and research at the County Law Library. Laurel has formed a committee. The committee's first goal is setting up the holiday party and fall workshop. Nanna mentioned that one of the legislative intent services would be interested in presenting a program at no charge. She was asked to pass that on to Laurel. Other workshop ideas included how to do public relations.

   6. Printing of the directory. It was decided to shorten the deadline for printing of the directory. The new deadline would be October 1st. Nanna will contact Metropolitan News to see if they would be interested in printing the directory for us. The Board decided to also add the bylaws and list of committee members to the directory.

   7. Committees. Liz said that she has filled most of the committee chair positions. The are:

      Archives- Maggie MacDonald
      Employment - Ellie Slade
      Grants - Jean Willis
      Membership - Nanna Frye
      Newsletter - Amy Moberly
      Nominations - John Adkins
      Internet - Carol Hyne
      Program - Laurel Moran
      Long Range Planning - Tracey Pardo

      Other suggestions were Amy Hale-Janeke for Public Relations and Annette Jackson for Internet SIS.

      Liz said that Joan Allen-Hart suggested that we add a permanent government relations committee since that has always been informal in nature. The Board agreed and passed a motion to create the committee and suggested that Joan be asked to chair it.

   8. Student Membership. Nanna stated that "student membership and dues" is not part of the bylaws. It